Manage the Media library (File Manager)
The Media library is the location where you can store and manage all your images and documents. You can find it in Settings → Media Library. This article introduces you to all possible options regarding the Media library.
In this article
Upload a file
To add a new file, click the Upload button. Then click Add Files and select the desired files or drag the files you want to upload into the window.
Files may have a maximum size of 2 MB and you can upload a maximum of 8 MB or 20 files at once. The allowed extensions are: .jpg , .gif , .png , .pdf , .csv , .xlsx , .xls , .docx , .doc , .txt .
If a file does not meet the requirements, it will turn red and you will see an error message with more information next to the file name. Then click Upload to complete the process.
View recently uploaded files
To view the files that have been added to your Media library in the last 5 days, click Recent Files in the sidebar.
Change the name of a file
To change the name of a file, check the corresponding box and click the gear icon. Then choose Rename File. Enter the new name and click Rename File.
Move a file
To move one or more files, check the corresponding boxes and click the Gear icon → Move File(s).
In the next screen, you will get a selection with a hierarchical view of all the folders in your Media library. Choose the new location and click Move.
Mark a file as favourite
To mark a file as favourite, click on the heart icon that appears next to the name or at the end of the row when you hover your mouse over the file. You can unmark it as favourite by clicking on the heart again.
View Favourite files
To get an overview of all your favourite files in your Media library, you can use the menu item "Favourite files" from the sidebar.
Download a file
To download one or more files, check the corresponding boxes and click on the Gear icon → Download file(s).
When you do not check any files, we automatically download all files in the opened folder.
When you have one file checked, the file will be immediately downloaded in your browser. In all other cases, we will combine the files into a zip file and send you an email with a download link.
Delete a file
To delete one or more files, check the corresponding boxes and click on the Gear icon → Delete file(s). Confirm the delete action by typing CONFIRM and then click on Delete.
Create a folder
To add a new folder, go to the location where you want to add the new folder and click on the Create folder icon.
Enter the desired name for your new folder and optionally choose an alternative icon. You can also indicate whether the new folder should be pinned. Then click on Create.
Edit a folder
To rename an existing folder or change its icon, open the folder in the Media library and then click on the Gear icon → Edit folder. In the new screen, you can adjust all the properties of the folder.
Pinning or unpinning a folder
To (un)pin a folder, open the folder in the Media library and click on the pin icon in the menu bar.
A pinned folder will automatically appear in the sidebar of the Media library so that it remains easily accessible.
Move a folder.
To move a folder and all its contents to another location, open the folder in the Media library and click on the Gear icon → Move current folder to.
In the next screen, you will receive a selection with a hierarchical view of all folders in your Media library. Choose the new location and click on Move
Delete a folder
To delete a folder and all its contents, open the folder in the media library and click on the Gear icon → Delete current folder. Confirm the deletion action by entering CONFIRM and click on Delete.
Adjust the way your files are displayed
To adjust the way your files are displayed, you can use the corresponding icon in the toolbar. You have the option of: List, Small icons, Medium icons, and Large icons. We adjust the number of icons per row based on the width of your screen.
Filter images or documents
To display only images or documents, you can use the filter icon in the toolbar of the Media library. Folders remain visible at all times.
Sort files
To sort files, use the corresponding icon in the toolbar of the Media library. You can sort based on filename, creation date, and file size. By clicking on the selected sorting option a second time, you reverse the sorting order.
